MS Outlook
Tech Support Notes
Office 2003 MS Outlook
 | Install Wizard
 | Email Accounts - Yes |
| Check Pop3 (for most email accounts -
BellSouth etc...) |
| Example for BellSouth
 | Enter Data
Your Name: Joe Johnson
Email Address: <yours>@bellsouth.net
User Name: <yours> (same value as the <yours> above)
Password: <your password>
Incoming mail server (POP3): mail.bellsouth.net
Outgoing mail server (SMTP): mail.bellsouth.net
Check: Remember password |
| Click "More Settings"
| Click on "Outgoing Server" tab.
| Check "My outgoing server (SMTP) requires
authentication" |
| Check "Log on to incoming mail server before sending
mail". |
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| Click on "Connection" tab
| Click "Connect using my local area network (LAN)" |
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| Click "Test Account Settings" - should get checks for all items. |
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| Business Contact Manager - Yes. (?-XP
Professional) |
| To change any settings:
| Launch Outlook. |
| Tools Email Accounts |
| Check -View or change email account settings |
| Double click the email account. |
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| Backup/Restore files
| Email Data - for each user.
C:\Documents and Settings\<windows
user login name>\Local
Settings\Application Data\Microsoft\Outlook\*.*
| Outlook.pst |
| archive.pst |
| extend.dat |
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Office 2000 MS Outlook
| Install & First time use notes
| Log in as the user you want to configure MS Outlook. Each user has
his own data. |
| Configuring MS Outlook for the first time. Locate the following:
| Pop3 & SMTP Server name. |
| Acct name & Password for the above. |
| How you will connect: dialup, lan, manually. |
| Type: Corporate or Workgroup (most comprehensive options-
I choose this one!), Internet Mail Only, or No Internet
Mail. |
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| Win NT 4.x notes
| Data files (default install)
c:\winnt\profiles\<username>\Local Settings\Application
Data\Microsoft\Outlook
| *.pst - Personal Folder File (your data)
mailbox.pst - default email folder. |
|
| Archive files
C:\WINNT\Profiles\t<username>\Local Settings\Application
Data\Microsoft\Outlook\
| archive.pst |
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| Win 2000 Notes
| Data files (default install)
| c:\Documents and Settings\<username>\Local
Settings\Application Data\Microsoft\Outlook
| *.pst - Personal Folder File (your data)
mailbox.pst - default email folder |
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| Adding BCC and/or From to the email form
| Corporate or Workgroup Installs Only
| Go to the email screen. |
| View, Bcc Field - check it. |
| View, From Field - check it. |
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| Internet Mail Installs Only
| View, Bcc Field - check it. |
| Adding the "From Field" - The Internet Mail only install
does not have the options for the "From Field". The
steps below is somewhat difficult but works.
| Tools, Forms, Design a Form. Then choose "Message" |
| In the "Field Chooser" click and drag the "From"
filed to the right above the "To" field. If something
goes wrong with the screen choose "Edit", "Undo". |
| Save this file to the directory that shows when you click on Tools,
Forms, Choose a Form, then Look In "User Templates in File
System". I called the file: mail_from.oft
Ex: c:\documents and settings\<username>\Application
Data\Templates\*.oft
Note: Outlooks default mail template is located at:
c:\Program Files\Microsoft Office\Templates\1033\MAIL.oft |
| Now you can send a message (using the new form) by "File",
"New", "Choose Form", "Look In - change to
'User Templates in File System'" then choose the Template you
created. |
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| Importing & Exporting and Copying .pst files.
| Moving mail, contact, and calendar data to another PC (both using
Outlook).
| Copy the .pst data files from one to another. See
notes below for Win NT 4.x and Win 2000. |
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| Export & Import Outlook (mail, contacts, calendar) data.
Warning: you will loose the Received dates on emails.
| Export to a file |
| Choose format
| Personal Folder File (.pst) - certain Outlook use this. |
| Comma separated values - Windows |
|
| Choose the folder (email,contact,etc...) |
| Note: Remember to create an export for each folder.
Also, create the folder in the other Outlook program before you
import. |
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